Privacy Policy
Last updated: 06.07.2026 | Applies to: expertnetwork.eu
Contents
1. Who we are (data controller)
The data controller responsible for your personal data on this website is:
| Legal name | EXPERT NETWORK BV |
|---|---|
| Registered address | Rijnkaai 100, Unit B12 B-2000 Antwerpen, Belgium |
| Company registration no. | BE 0844412813 |
| privacy@expertnetwork.eu | |
| Data Protection Officer | Andrei Filip / dpo@expertnetwork.eu |
In this policy, “we”, “us”, and “our” refer to the controller named above; “you” refers to any visitor, contact-form user, or job applicant using expertnetwork.eu (the “Site”).
2. Scope of this policy
This policy explains how we collect, use, store, and protect personal data when you visit the Site, submit our contact form, or apply for a job through our careers section. It is issued in accordance with Regulation (EU) 2016/679 (the “GDPR”) and applicable national implementing legislation.
This policy does not apply to third-party websites we may link to; please review their own privacy notices separately.
3. Data collected via the contact form
When you submit our contact form, we collect:
- Full name
- Email address
- Phone number
- Company / organisation name
- The content of your message and any information you choose to include in it
- Date and time of submission
We use this data solely to respond to your inquiry and to keep a record of business correspondence.
4. Data collected via job applications
When you apply for a position through our careers page, we collect:
- Full name, email address, and phone number
- CV / résumé and any cover letter you upload
- Employment history, education, qualifications, and skills contained in your application
- Any other information you voluntarily provide (e.g. LinkedIn profile, portfolio links)
We do not ask for special categories of data (e.g. health, religion, ethnicity) as part of the application process. If your CV happens to contain such information, we will only use it where necessary and permitted by law (for example, information relevant to a reasonable accommodation request), and otherwise we will disregard it.
5. Technical & cookie data
5.1 Strictly necessary (essential) cookies
These cookies are required for the website to function correctly (e.g. maintaining basic site settings, load balancing, security) and do not require your consent under EU ePrivacy rules.
5.2 Analytics cookies — Google Analytics
With your consent, we use Google Analytics, a web analytics service provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland), to understand how visitors use the Site (e.g. pages visited, time spent, traffic sources) so we can improve it. Google Analytics uses cookies to collect this information.
| Cookie | Purpose | Duration |
|---|---|---|
| _ga | Distinguishes unique users | 13 months |
| _ga_<container-id> | Persists session state (GA4) | 13 months |
| _gid | Distinguishes users (legacy/Universal Analytics, if applicable) | 24 hours |
Key points about our use of Google Analytics:
- Consent required: these cookies are only set after you actively accept analytics cookies via our cookie consent banner. You can withdraw consent at any time by changing your cookie preferences.
- IP anonymisation: we have enabled IP anonymisation/masking in Google Analytics, so your full IP address is not stored by Google.
- No advertising features: we do not use Google Analytics advertising features (e.g. remarketing, Google Signals, demographics reporting).
- Data sharing with Google: Google may process this data in accordance with its own privacy policy. We do not permit Google to use analytics data for its own independent advertising purposes.
- Retention in Google Analytics: user-level and event-level data is retained for 14 months before automatic deletion, as configured in our Google Analytics settings.
- Opting out: in addition to declining cookies via our banner, you can install the Google Analytics Opt-out Browser Add-on to prevent your data from being used by Google Analytics on any website.
Standard web server logs (IP address, browser type, pages visited, timestamps) may also be collected temporarily for security and troubleshooting purposes, under our legitimate interest.
6. Legal bases for processing
| Purpose | Legal basis (GDPR Art. 6(1)) |
|---|---|
| Responding to contact form inquiries | (f) Legitimate interest — handling business inquiries; or (b) pre-contractual steps if you are inquiring about our services |
| Processing job applications | (b) Steps taken at your request prior to entering into a contract (employment) |
| Retaining applications for future vacancies | (a) Your consent, obtained separately at application time |
| Essential cookies / site security | (f) Legitimate interest in operating a secure, functional website |
| Complying with legal obligations | (c) Legal obligation (e.g. accounting, labour law record-keeping) |
7. Who we share data with
We do not sell personal data. We may share data with:
- Service providers who process data on our behalf under a data processing agreement, such as:
- Website hosting provider: Expert Network SA
- Email service provider: Google
- Applicant tracking / recruitment software: linkedin
- Professional advisors (lawyers, auditors) where necessary
- Public authorities where required by law
8. International data transfers
Your data is primarily processed within the European Economic Area (EEA).
9. How long we keep data
| Data type | Retention period |
|---|---|
| Contact form inquiries | 24 months from last contact, then deleted or anonymised |
| Job applications (unsuccessful candidates) | 12 months, unless you consent to longer retention for future roles |
| Job applications (successful candidates) | Transferred to the employee’s HR file, subject to our internal HR retention policy |
| Server / security logs | 180 days |
10. Your rights under GDPR
Subject to legal conditions and exceptions, you have the right to:
- Access the personal data we hold about you
- Rectify inaccurate or incomplete data
- Erase your data (“right to be forgotten”)
- Restrict processing in certain circumstances
- Object to processing based on legitimate interest
- Data portability, where processing is based on consent or contract and carried out by automated means
- Withdraw consent at any time, without affecting the lawfulness of processing before withdrawal (e.g. for CVs held for future vacancies)
To exercise any of these rights, contact us using the details in Section 15. We will respond within one month, as required by Article 12 GDPR.
11. Data security
We implement appropriate technical and organisational measures — such as encrypted transmission (HTTPS), access controls, and staff confidentiality obligations — to protect personal data against unauthorised access, loss, or misuse.
12. Automated decision-making
We do not use automated decision-making or profiling that produces legal or similarly significant effects on you, including in our recruitment process. All application decisions involve human review.
13. Children’s privacy
This Site is intended for business audiences and is not directed at individuals under the age of 16. We do not knowingly collect personal data from children.
14. Changes to this policy
We may update this Privacy Policy from time to time to reflect legal, technical, or business developments. The “Last updated” date at the top of this page indicates when it was last revised. Material changes will be highlighted on the Site.
15. Contact & complaints
If you have questions about this policy or how we handle your data, contact us at: privacy@expertnetwork.eu
If you believe your data protection rights have been violated, you have the right to lodge a complaint with your national supervisory authority.